2026 Frequently Asked Questions
Vendor FAQ
Key Dates
Vendor Application Deadline:
September 1, 2026
Vendor Set-Up Day:
October 8, 2026 (Thursday)
Festival:
October 9–11, 2026 (Friday–Sunday)
Breakdown & Clean-Up:
Evening of Oct 11th (Sun) – Morning of Oct 12th (Mon)
What’s New for 2026
For 2026, we are making a few updates to the vendor structure to help improve vendor commitment, food coverage, power planning, and overall festival operations.
Updated Vendor Fees and Ticket Requirements
Vendor fees are based on vendor type and booth size.
Non-food vendor pricing remains unchanged, and festival tickets must be purchased separately.
Food-vendor fees have been updated and now include two adult general admission festival tickets.
Booth Size Options
Vendors may apply for either a 10 ft x 10 ft space or a 10 ft x 20 ft space. Additional space may be requested for an added fee and is subject to availability.
Vendor Fees Paid After Approval
No vendor fee is due when the initial application is submitted.
Approved applicants will receive payment instructions. The applicable non-refundable vendor fee must be paid to complete onboarding and secure the vendor space. Approval alone does not reserve a spot.
Frequently Asked Questions
Application & Approval
Does submitting an application guarantee approval?
No. Applications are reviewed based on festival needs, product or service fit, available space, and the overall balance of vendors.
Submitting an application does not guarantee acceptance or placement.
How many vendor spaces are available?
Vendor spaces are limited and depend on the available festival grounds layout, booth-size requests, power needs, resource access, and overall vendor balance.
Because vendors may apply for different booth sizes and have different operational needs, available space will be one of the main factors in determining how many vendors can be approved.
What happens after my application is approved?
Approved applicants will be asked to complete a Booth Details Form providing their current booth information, products or services, setup requirements, equipment, power needs, and other planning details.
After the Booth Details Form is submitted, the vendor will receive instructions for paying the applicable vendor fee.
The vendor space is secured only after the non-refundable vendor fee has been received.
Tickets & Vendor Fees
What are the vendor fees?
Vendor fees are based on vendor type and booth size.
Non-Food Vendors
- 10 ft × 10 ft space: $100
- 10 ft × 20 ft space: $150
- Festival tickets are not included.
- Every person working the booth must purchase their own festival ticket.
- Registered campground donors receive 50% off their vendor fees.
Food Vendors
- 10 ft × 10 ft space: $350
- 10 ft × 20 ft space: $400
- Two adult general admission festival tickets are included.
- Any additional booth workers must purchase their own festival tickets.
- Registered campground donors receive $100 off their vendor fees.
Additional Booth Space
- Additional 10 ft × 10 ft of booth space is $100.
- Registered campground donors get 50% off this fee.
When is the vendor fee due?
No vendor fee is due when the initial application is submitted.
If approved, you will complete the Booth Details Form and receive payment instructions. The applicable non-refundable vendor fee is then due as part of the approval and onboarding process.
Approval alone does not reserve a vendor space. Your spot is secured once your vendor fee has been paid.
Are vendor fees refundable?
No. Vendor fees are non-refundable once paid.
Are campground donor discounts available?
Yes. Once someone has met the campground donor threshold of $400 or more in any year, their donor status does not expire.
Qualifying campground donors receive the following vendor discounts:
- Non-food vendors: 50% off the vendor fee
- Food vendors: $100 off the vendor fee
- Additional booth space: 50% off fees
Food vendors receiving the donor discount still receive the two included adult general admission tickets.
Is additional booth space available?
Yes. Once someone has met the campground donor threshold of $400 or more in any year, their donor status does not expire.
Qualifying campground donors receive the following vendor discounts:
- Non-food vendors: 50% off the vendor fee
- Food vendors: $100 off the vendor fee
- Additional booth space: 50% off fees
Food vendors receiving the donor discount still receive the two included adult general admission tickets.
Is additional booth space available?
Vendors who need more than a 10 ft × 20 ft space may request additional space.
Each additional 10 ft × 10 ft space is $100 and is subject to availability.
Additional booth space does not include additional festival tickets.
Do vendors have to purchase festival tickets?
Ticket requirements depend on vendor type.
Non-food vendors: Festival tickets are not included in the vendor fee. Every person working the booth must purchase their own ticket.
Food vendors: Two adult general admission tickets are included in the vendor fee. Any additional booth workers must purchase their own tickets.
Every person working or operating a booth must have a valid festival ticket.
Booth Location & Setup
How large a space are vendors allocated?
Standard vendor spaces are available in the following sizes:
- 10 ft × 10 ft
- 10 ft × 20 ft
Vendors who need more than a 10 ft × 20 ft space may request additional 10 ft × 10 ft spaces for $100 each. Additional space is subject to availability and must be approved in advance.
What are vendors responsible for bringing?
Vendors are responsible for providing their own:
- Canopy tent or tent setup appropriate for the approved booth size
- Tables and chairs
- Weather-appropriate gear
- Canopy weights or anchors
- Equipment, supplies, displays, and materials needed to operate the booth
- Rain protection for merchandise, equipment, and electrical connections
Vendors using power must also bring:
- A heavy-duty outdoor extension cord rated at either 10 or 12 gauge
- A heavy-duty power strip if operating multiple standard devices
Most vendors will need approximately 100 feet of extension cord, but some locations may require up to 250 feet. The required cord length will be provided before the festival.
Is power included in the vendor fee?
Yes. Access to power is included with the vendor fee for all approved vendors.
However, electrical capacity is limited. Vendors must disclose all appliances, equipment, and power requirements in advance through the Booth Details Form.
High-draw appliances and equipment with special electrical requirements must be reviewed and approved by the Vendor Manager. Power access does not guarantee that every high-draw appliance or special electrical request can be accommodated.
Late or undisclosed requests may not be possible to fulfill.
What equipment is considered high-draw?
High-draw equipment generally includes appliances or devices that use substantial electrical power or cannot safely be operated through a standard power strip.
Vendors must disclose all cooking appliances, heating equipment, refrigeration equipment, freezers, air conditioners, and other significant electrical devices in advance.
The Vendor Manager will review the disclosed equipment and confirm whether the requested setup can be accommodated.
Where is the best place to purchase a canopy tent?
Walmart’s Ozark Trail brand offers reliable and affordable 10 ft × 10 ft canopy tents.
Choose a light-colored canopy when possible to reflect sunlight and reduce heat. Instant-up models are strongly recommended because they are generally faster and easier to assemble than manual models, which may require several people.
Vendors traveling from out of state should purchase their canopy before traveling. Do not rely on local stores having adequate inventory during festival week.
Link: Ozark Trail 10’x10′ Simple Push Straight Leg Instant Canopy
Do I need a license or permit to sell in Missouri?
Vendors are responsible for obtaining and maintaining any licenses, permits, insurance, health-department certifications, or other documentation required to operate in Texas County, Missouri.
Please contact the Vendor Manager for general guidance if you are unsure which requirements may apply to your booth.
When can vendors set up?
Vendor setup is scheduled for Thursday, October 8, 2026, the day before the festival begins.
Breakdown generally takes place Sunday evening through Monday morning.
Any setup, vehicle movement, or breakdown outside the designated times must be coordinated with festival management. An escort may be required for safety and crowd control.
Can vendors choose their booth location?
No. Vendors cannot select their own booth location.
The festival layout is determined by event management. Vendors will receive their booth assignments and a map showing their designated locations before the festival.
Can I request a particular location or resource?
Vendors may include location, water-access, power, or setup requests on the Booth Details Form. Requests will be considered but cannot be guaranteed.
Booth placement depends on several factors, including:
- Placement and electrical requirements of the main event tent
- Topography of the festival grounds
- Booth size
- Available power capacity
- Water-spigot access
- Vendor equipment and setup footprint
- Traffic flow
- Overall festival layout
Vendors are not placed based on seniority, and no vendor is guaranteed the same location held during a previous year.
Vendor Communication
How will vendor updates be communicated?
All approved vendors must join the private vendor Telegram group.
The group is the official communication hub for:
- Booth assignments
- Setup instructions
- Power information
- Required extension-cord lengths
- Maps
- Deadlines
- Payment and onboarding updates
- Schedule changes
- Time-sensitive announcements
Telegram is required so vendor communication can remain organized in one central location. Vendors are responsible for keeping the group unmuted or otherwise ensuring that they receive important announcements.
Festival Experience
What are standard operating hours?
Standard vendor booth hours are generally 10:00 AM–6:00 PM.
Vendors, particularly food vendors, may operate outside those hours when appropriate, such as offering early-morning breakfast or late-night food service.
Is alcohol allowed?
No. Alcohol is strictly prohibited on the festival grounds.
To maintain a family-friendly environment, vendors and attendees may not bring or consume alcoholic beverages during the event.
What is the cell service like at the festival grounds?
Cell service is limited because the festival is held in a rural area. Providers using Verizon’s network generally offer the most reliable coverage at the grounds.
Vendors accepting digital payments should have a backup payment option or use a payment processor that supports offline transactions. Cash remains the most reliable payment method at the festival.
What kind of weather should vendors be prepared for?
Early October at the campgrounds is generally mild during the day and cool at night. Vendors should prepare for daytime temperatures in the 60s or 70s and nighttime temperatures that may fall into the 40s or 50s. Rain and muddy conditions are also possible.
Vendors should bring:
- Layered clothing
- Weather-appropriate footwear
- Canopy weights or anchors
- Rain protection
- Tarps or waterproof storage
- Protection for merchandise and equipment
- Appropriate covers for electrical cords and power connections
Ready to Apply?
We would like to learn more about what you plan to bring to the festival.
Please read the full Vendor FAQ before submitting your application. Once you are prepared to move forward, use the application button below.